Deerfield Homeowner’s Association

Minutes of Meeting

 

May 9, 2007

 

Welcome - The meeting was called to order.  The attendees were Kent Kiernan, President, Doc O'Connor, Vice President; Ed Bennett, Treasurer; Anina McMurdo, Landscaping/Web site

 

The treasurer’s report was read and reviewed.

 

Current Cash Balances:

First Mutual Bank, checking: $9,824.60

First Mutual Bank, MM: $95,758.91

First Mutual Bank, savings: $1,596.14

 

Revenues received since last report:

2007 dues: $1,177.45 (currently 19 remain unpaid)

 

Major expenses since last report:

Natural Design Landscaping: $1,757.12

On-Call Accounting: $469.51

 

Accounts Receivable (2007 dues): $3,721.91

Accounts Receivable (long term – Fultz, Perkizas – liens filed): $2,305.28

 

Accounts Payable: $0

 

Feedback was given on the containers provided by the HOA for homeowner use.  Because of problems encountered the question was raised as to whether to provide this service again.  The decision not to do this again was reached.

 

The replacement of the fence along 228th Ave was discussed.  The city is sending a check for repair of the damaged sections.  A motion to replace the entire fence with a 6’ vinyl coated chainlink fence with 2 pedestrian gates and one vehicle access gate was raised and accepted.

 

Anina McMurdo will get a quote for repair of the power supply on the south side of the monument.

 

Repair of the sprinklers at the entrance was discussed.  It was mentioned that the city will be extending the sidewalk on the south side of the monument during the summer.  This may affect the sprinklers again.  The walkway will be 5ft wide.  Anina McMurdo will check into that.

 

Architectural Control:  Kent Kiernan designed a form to be placed on the web site.  This form has to be filled out by homeowners wanting to make changes to the exterior of their property and sent to the Board for approval before contracts are signed or changes made.  Kent will maintain a file containing approvals for reference.

 

The issue of determining the responsibility of each Board member was raised.  Kent Kiernan will speak to Chelan & Greg Jenness as well as Barb Clayton about accepting positions on the board.  Responsibilities will be discussed again at next meeting.

 

In the meantime, Anina McMurdo will check the HOA email and forward what needs to be to the appropriate person/s.

 

A decision was reach to reimburse Sandra Loberg for damage to her property during the December storms.

 

Meeting adjourned at 8:20pm