Deerfield Homeowner’s Association

Minutes of Meeting

 

November 8, 2006

 

Welcome - John Tomlinson, HOA President. The meeting was attended by Wendy Donnahoo, homeowner; Barb Clayton, homeowner; Jun Qiu, homeowner; Kent Kiernan, President; Doc O’Conner, Vice President; Ed Bennett, Treasurer; Anina McMurdo, Landscaping & Webmaster; and Chelan Jenness, Secretary.

Treasurer’s Report

Bank of America Checking: closed

First Mutual Checking: $232.85

First Mutual Savings: $1,583.33

Money Market at First Mutual: $82,450.79 (pipeline compensation)

Receivables: $2,305.28 (two homeowners have not paid multiple years--liens have been filed)

Payables: $4,859.01

2006 Budget: Ed went over the proposed 2007 budget. Our water bill was significantly higher because of the broken master valve.  Any water leaks should be reported to the HOA board immediately.  The budget actual for 2006 looked really bad because of the playground structure that was installed.  The 2006 Actual budget was approved, as well as the proposed 2007 budget.

CCR Violation procedure: There were several complaints about homeowners who are in violation.  An email should be sent to the HOA board to be discussed.  Violations will be handled case by case.

Pipeline: Finally completed in the fall.  Reconstruction of the paths have been completed.  Homeowners were, for the most part, happy with the paths.

Mail Boxes: Mailboxes were installed over the summer.  A question was asked if there could be more installed, as they are more sparse then with the old mail boxes.  The old mailboxes were combined to save money on the installation of fewer new locking mailboxes.

Landscaping Changes: Adjusting the watering of community areas could save the HOA a lot of money.  Should watering of community areas be cut in half or not watered at all?  No agreement was reached.

Doc proposed adding a parking lot to the soccer field in order to keep cars from blocking parking in front of people homes.  The soccer field would be cut in half with the parking lot being added on the south end including two entrances.  No conclusion was made.

3nd Annual “Best Decorated House” Contest: Board will again be holding a contest in December for holiday decorations with prizes being awarded for 1st, 2nd and 3rd place.  Homes will be judged on 12/17 by the board.

Open Board Positions: We are still looking for more help

Open discussions:

Storm drains were clogged because of leaves causing large amounts of standing water on the roads.  Homeowners should be aware of water drainage problems near their home.

It was suggested that a contact list should be composed of email addresses of homeowners that would be used for sending out important notices and meeting reminders.

To encourage participation of new homeowners, a new resident letter would be sent.  It would include a welcome to the neighborhood, introduction of the HOA, garbage pick up days, and possibly other helpful things to know about Sammamish.

There will be no December meeting.